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FAQs

Frequently asked questions

Is there car parking available on site?

There is no carparking available on site.  There is very restricted car parking at the venue and priority is given to judges, BT staff and employees of exhibiting companies.  Carparking can be found in the vicinity, on street (24 hour day), at Aviva Stadium, in Merrion Cricket Club and in nearby hotels.

My group qualified with two students; can I add a third?

Students cannot be added to a group that has already qualified.

How large can the physical display be?

The display should fit in the overall stand area you have been allocated; it cannot be free standing on the floor in front of the stand.

I cannot attend all four days of the exhibition; can I send a replacement teacher?

If you are sending a replacement teacher to cover all or any of your days please email the teacher’s name and stand number they will be covering to BTYSTE@btyoungscientist.com by 22nd December,  if they are only covering one day they will be given a pass but not the teacher pack.

My student has an SNA; can the SNA attend with the student?

Please contact BTYSTE@btyoungscientist.com by 22nd December with the name of the SNA and stand number involved and a pass will be arranged for January.

What are the rules around the student entertainment?

There is supervised student entertainment each evening, this is held in the concert hall and starts at 8pm.  Admission is restricted to participating students and student badges are required. A teacher/guardian must collect their students when the entertainment finishes at 10:30pm

One student from my group cannot continue, what do I need to do?

When a student leaves a group, they must sign over the IP rights for the project to the remaining students.  If the student leaving the group means that only one student is left the permission is needed from the head judge to allow the project that qualified in group to move to individual. Please contact BTYSTE@btyoungscientist.com for more information.

What times do students need to be onsite each day?

Students need to have their project set up by midday on Wednesday 8 January, and will be on site for the first round of judging until 6pm. For the remainder of the week the students should be at their stands from 9am until 6pm (Thursday), 5.30 pm (Friday due to awards ceremony) and 5pm on Saturday.  Please make sure that your students do not remove their projects before 5pm on Saturday.

Do my students need to wear their school uniform?

The majority of students do wear school uniform but this will depend on your schools’ guidelines as the students are representing your school

What refreshment facilities are on site?

There are a range of options available on site, ranging from the onsite coffee shop and bistro bar to the purpose built food court which has a wide selection of food vendors.

I have a number of projects qualified but I am the teacher for all of them, can I bring an additional teacher with me.

A request will need to be made to BTYSTE@btyoungscientist.com and a decision will be made based on the overall number of teachers supporting projects at the exhibition.

Do I have to be near the students stands at all time?

You can be at or near your students stands at all times except during their judging interviews, no videoing or photography of these interviews are allowed.  There is a dedicated teacher space available on the upper balcony.

I need to withdraw a project, what do I have to do?

When a student confirms that they will exhibit a project, one of the available stand spaces will be allocated against that project. It is the teacher’s responsibility to check with students before the Christmas holidays to confirm that they are still planning to participate. If a project has to be withdrawn, please let us know immediately in writing to BTYSTE@btyoungscientist.com before 6th December 2024. Call 1800 924 362 from the Republic of Ireland or 0800 917 1297 from Northern Ireland. Failure to do so may lead to the disqualification of participation of the project in future years.

My student’s project is on a reserve list what should we do?

Your student should continue to work on their project and will be contacted every two weeks to confirm that they are happy to remain on the reserve list or potentially offered a place.  If no space has become available by 20th December, we will release them from the list.  A number of projects are moved from the reserve list to the qualified list each year.

What are the key deadlines that need to be met?

8 November – Once the results of the screening process are released your successful students will be contacted to compete a confirmation cards (all students in a group must complete this).

13 December – Submission of the 3 minute video that will be used on the portal.

What happens with the judging on site?

Judging will commence on Wednesday 8th January 2025 from 3.00 pm and will continue all day Thursday. Final judging will be completed on Friday morning.  Please note that you should not be at the stand during the judging and videoing of judging is prohibited.

What prizes are available?

Everyone is aware of the top four awards but there are also category awards for 1st, 2nd and 3rd place in each category / age group, that 90 awards. Did you know that there are around 40 special awards provided by our silver partners that are awarded for highlighting specific areas,  why not check out the criteria for the special awards at https://btyoungscientist.com/special-awards/ there might be one for your students to target with their project.

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