Creating an attractive and engaging partners space at a science fair like BTYSTE requires careful planning to capture visitors’ attention and encourage their interaction. Remember, the key is to provide a mix of informative, interactive, and visually appealing elements that cater to a wide range of interests and age groups. Make sure your stand is inviting, well-organised, and encourages visitors to explore, learn, and engage.  Here are some ideas for what to have on your stand to attractive visitors.

1. Interactive Demonstrations: Set up hands-on activities or experiments related to your organisation/company area. These should be simple yet captivating, allowing visitors to participate and learn something new.
2. Engaging Visuals: Use posters, banners, and digital displays to showcase your sponsor’s projects, products, or research. Visuals should be informative and appealing, drawing visitors in from a distance.
3. Educational Games: You could develop games that highlight key concepts related to your area of expertise. Games can make learning fun and memorable.
4. Giveaways: If you want to do giveaways, please do low value ones as you will need lots of them or alternatively only do give aways for visitors who have completed a task. People are often drawn to freebies and giveaways. If you are doing giveaways, these cannot be anything that can be stuck to walls, other stand etc or balls etc that can be thrown around. This is for Health and Safety reasons.  Also please consider using recycled or recyclable materials.
5. Educational Literature: Provide links to brochures, pamphlets, or booklets that offer in-depth information about your work. Visitors who want to learn more can take these materials home. We would suggest that you do this via QR codes as this will cut down on the amount of print materials being produced.
6. Experts on Site: Have knowledgeable representatives from your organisation available to answer questions and discuss their work. Interaction with experts can add credibility and intrigue.
7. Virtual Reality (VR) or Augmented Reality (AR): If feasible, use VR or AR technology to immerse visitors in your organisation’s world. This can provide a unique and memorable experience.
8. Contests or Quizzes: Organise contests or quizzes related to your stand/organisation. Offer small prizes for participation or correct answers to keep visitors engaged.
9. Innovative Technologies: If you are involved in cutting-edge technologies, showcase prototypes, gadgets, or equipment that highlight advancements in STEM. Any such demonstrations need a Health and Safety assessment by your organisation to make sure they will work in the BTYSTE environment.
10. Interactive Displays: Create touchscreen displays or interactive panels that allow visitors to explore your work at their own pace.
11. Photo Opportunities: Create a selfie wall with a backdrop or setting where visitors can take photos. Encourage them to share their photos on social media, spreading the word about your involvement. Make sure that you have a call for action like a website/hashtag on this backdrop.
12. Manning your stand: The number of people required to man a stand at an exhibition can vary depending on the size of the stand, the complexity of your offerings, the expected foot traffic, and your goals for the event. Generally, a team of 2 to 4 people can work well for a 12sqm stand and we will provide that number of passes.

Remember that effective communication, approachability, and enthusiasm are key qualities for all team members. Adapting to different types of visitors and being flexible in your approach will help create a positive and memorable experience at your exhibition stand.

*subject to health and safety assessment

1. • All stands must be finished to a satisfactory There should be no unfinished walls or partitions. Stands may not be designed or erected in such a way that disadvantages other exhibitors.
   • Exhibitors who are not using the shell scheme package must submit a copy of their stand plan to BTYSTE@btyoungscientist.com at least two weeks before the start of stand build-up. Please inform your exhibition contractor about this requirement.
   • No signs, graphic panels, banners, or display equipment from other exhibits may be fixed or attached to any part of the building. All displays must be freestanding or attached to an adequate display system or structure.
   • All work on all stands must be completed by noon on Wednesday 8th January 2025. No work, erection, decoration or wiring may be undertaken on stands once the exhibition is open, as this poses a Health and Safety Risk.
   • Only fire-retardant materials are allowed for the construction of exhibition stands. All timber, hardboard, plywood, or similar materials must be rendered flame retardant through an acceptable impregnation method, and certificates must be provided as proof. Fireproof certificates are also required for all stand dressing materials such as drapes and furniture. Exhibitors should note that foam or rubber back carpet is not permitted, and fire officers will only allow fire-resistant carpet tiles and fireproof carpet in all exhibitions. All carpets and carpet tiles used on exhibition stands must have certificates stating their conformity to fireproof standards BS4790. Gas bottles are not permitted in the hall.
   • Please be aware of the performing rights changes imposed by IMRO regarding the playing of music or promotional videos with music soundtracks. Refer to the IMRO details located towards the back of this manual.
   • Excessive noise or loudspeakers that interfere with other stands are not allowed.
   • Exhibitors are prohibited from distributing leaflets at the entrances or in the gangway spaces outside their stand area. Placing leaflets on cars near the exhibition is also not permitted.
   • The Public Address System is restricted to emergency use and necessary show announcements.
   • Fire doors may not be used by exhibitors once the exhibition is in operation, as this is necessary for security reasons.
   • Exhibitor badges should be worn at all
   • Exhibitors should familiarize themselves with the location of emergency exits and fire-fighting equipment within the hall. Please read the emergency procedures material, which will be provided in your exhibitor’s kit available from the organizer’s office during the build-up. Any security risks should be reported to the organizer’s office.
   • Selling food, beverages, or confectionery from stands is not permitted.
   • Once the event is open to the public, vehicles are not allowed to move within the site. If on-site deliveries are necessary, they must be made between 07:00-08:00 and 18:00-19:00.
   • Exhibitors are not permitted to dismantle their stands until after the exhibition closes on Saturday, January 11th, 2025, and all members of the public have left the exhibition hall. This is to ensure the safety of the public.
   • Exhibitors are solely responsible for ensuring compliance with GDPR requirements when using personal data obtained at or in connection with the exhibition. This includes names, contact details, photographs, social media references, etc.