Virtual Exhibition Rules Applicable to the BT Young Scientist & Technology Exhibition 2021 (the “Exhibition”).

Rules are correct at time of publication, final rules in relation to the exhibition can be found at www.btyoungscientist.com/rules.

The following rules are designed to ensure that the BT Young Scientist & Technology Exhibition is conducted as fairly and as efficiently as possible and are subject to change at any time at the sole discretion of BT.   Infringement of any of the rules listed below may lead to exclusion, at any time, of individuals or schools from present and/or future participation in the BT Young Scientist & Technology Exhibition

BT will and requires that participants will at all time comply with HSE Guidelines as may be issued from time to time during the Covid-19 pandemic, and reserves the right to make changes at any time to the below rules as may be necessary to ensure such compliance.

  1. General

1.1       These Virtual Exhibition Rules (“the Rules”) are supplemental to the entry rules notified on initial entry to the Exhibition and which can be found at www.btyoungscientist.com/rules.

1.2       The Rules are applied in accordance with our privacy policy which can be found at http://www.btireland.com/privacy (“Privacy Policy”).

1.3       The Exhibition is organised and sponsored by BT Communications Ireland Limited (“BT”) whose decision on all matters relating to the Exhibition will be final.

1.4       For the purpose of these Rules “Candidate(s)” shall mean qualifying projects, the student(s) submitting the projects, and where applicable their parents/guardians and school.

1.5       Qualifying Students and teachers may be asked to participate in media interviews and publicity in the run up to the Exhibition. Please refer to the applicable rules in this regard set out in the entry rules www.btyoungscientist.com/rules

  1. Acceptance Requirements

2.1       Candidates must accept these Rules and confirm their intent to take part in the Exhibition by completing the consent form details which will be available on the dedicated link accessible using a unique reference number which will be provided.

2.2       Most interactions between Candidates and the Exhibition will take place via [Microsoft Teams] (“MS Teams”).  Each project will be provided with a dedicated [Teams workspace] on which documentation can be uploaded, queries can be asked and answered, notifications will be sent and video conferences will be conducted.

2.3       If it is not possible for Candidates to access MS Teams for the purposes above, they are required to notify BT by email youngscientist@bt.com as soon as possible so that alternative arrangements can be put in place.

2.4       BT will manage the MS Teams individual Project area to ensure fairness and confidentiality for each project.  All personal data will be maintained in accordance with the Privacy Policy.

  1. Timelines (subject to change)

The event shall take place from 8am on Wednesday the 6th of January 2021 until at least 5pm on Friday the 8th of January 2021.

Candidates will provide the following on dates to be determined:

  • Project Book
  • Project dairy
  • PowerPoint presentation in play of Project Display
  • Video

Judging will take place via MS Teams on Wednesday 6th and Thursday 7th January 2021 from 9am to 5.30pm, invitations will be sent in advance of those sessions to all candidates.

Winners will be announced from 1pm on Friday the 8th of January 2021.

Virtual public exhibition dates are from 8am on Wednesday the 6th of January through to midnight on Sunday the 31st of January 2021.

  1. Project and Exhibit Requirements

4.1       Projects must be submitted in project book and summary format in accordance with guidelines by the specified timelines.  Students will also be required to submit a short video (no longer than 3 minutes) summarising their project.  This video will be used by the judges in initial reviews and will also be available in non-downloadable format on the YSTE exhibition platform as part of the public exhibition.  Consent to use of personal data for this propose will sought on the consent form.

4.2       Candidates must be available during Wednesday 6th of January 9am-5.30pm & Thursday 7th January from 8.30am to 5.30pm for video interviews via MS Teams with the judging panel.  A timetable/meeting invites will be sent to Candidates in advance.

4.3       Candidates will be responsible for ensuring that they have a suitable place with camera function and internet access at which to conduct the video interviews.  Ideally, Candidates for group projects should be in the one place for video interviews, subject to public health guidelines and it is acknowledged that Candidates may have to join video interviews separately.  A team spokesperson should be appointed by each group to lead the interview, however all Candidates must participate in the interview process.  If they cannot be together than each candidate must be available to join on teams with camera function

4.4       Candidates will be permitted to feature posters, charts, models, experiments or other exhibits as part of the video interviews, subject to the following:

(a)        Candidates will be responsible for obtaining any required permissions to assemble any apparatus or mountings.

(b)        Candidates must ensure that exhibits are fully assembled and ready for the start of the video interview.

(c)        Exhibits MUST be safely designed and constructed and MUST NOT use as part of the display, any dangerous equipment or open flames, any toxic, flammable, explosive or irritant chemicals, or any pathogenic, toxigenic or allergenic organism (animals/insects, plant or microorganisms). Live mammals, birds, amphibians or reptiles MAY NOT be presented in exhibits.

(d)        Candidates are asked to refrain from using brand names of firms/sponsors in their display or in the title of their project.  Reference to brands or firms must be confined to report books.

4.5       Only the named students entered into the Exhibition with their project may be in attendance at the video interviews.  A moderator (who will be a BT employee) will be present at each interview to ensure that the only participants in the video interviews are the students and the judge.   The moderator will also ensure that the interview is conducted in accordance with these Rules and will have the ability to pause or stop and interview at any time if they have any concerns (which may include a poor internet connection which is resulting in the interviewer and the students not being able to hear or see each other causing an impact on the delivery of the presentation).

4.6       Video interviews will be recorded on MS Teams and will be used as part of the judging process.  However, recordings will be deleted within 10 days of the end of the Exhibition.

  1. Judging & Winner Announcements

5.1       Projects will be assessed by a panel of judges, based on the written project and the video interviews.  The judges operate independently of BT and BT and other sponsors have no input into the judges decision.

5.2       The judges reserve the right to withhold awards in the event of projects not reaching a satisfactory standard.

5.3       If a project has not adhered to all the rules and regulations of this competition, the judges have the right to withhold awards or exclude the project at any stage during the judging process.

5.4       The judges’ decision in all matters relating to the award of prizes will be final.

  1. Exhibition & Publicity

6.1       Project summaries and video summaries will be available in non-downloadable format on the YSTE portal accessible to the public.  Additional detail will also be published including Students names, school, category, county, age group and teachers name.

6.2       This portal will be available from Wednesday 6th January to Sunday 31st of January 2021.

6.3       Whilst project detail will not be downloadable, Candidates should have regard to protecting their intellectual property rights as further detailed in the Entry Rules.